2024 Parish Council Minutes of Meetings

Present

Present

Parish Councillors:

Parish Clerk

Clare Cowan (CC)

Will Jenkins (WJ)

Ben Lilley (BL)

Will Stephenson(WS)

Andy Wilkes (AW)

Mick Ignatowski (MI)

David Busby (DB)

Public Session

5 parishioners present:

Issues raised:    

1.  Question about volunteering hours from the Parish Councillors for tree planting

2. Thanks - given to Councillors involved in planting the woodland

3. More support requested from all Councillors in the future for the woodland

4. Community Speed Watch – When will this happen again?

Although not a Parish Council project AW informed the meeting that volunteers were needed to undertake speech watch.

5. Why is co-option not on the agenda?

It was explained that it was as an extra-ordinary, co-option was taken off.

6. Report of broken street light – outside 100 High Street.

Agreed: Clerk to report on fixmystreet again.

7. Why a Closed Session? -           Explanation given

Minute

Ref

Actions from this meeting

Action by

 Public Session

Speed Watch to be undertaken asap

Volunteers

Street Light – Clerk to report again on fixmystreet

Clerk

    5

Second quote to be obtained for to gauge costs for future grounds maintenance

Clerk

    7

All Councillors to read Code of Conduct

All

Clerk to send the link to the Civility Pledge

Clerk

Cllr. to send information to all re: Microsoft Teams

WS

Repairs to the park to be given the go ahead

CC

1

Welcome

Chair welcomed everyone to the meeting

2

Apologies :    Cllr. Greene      Cllr. Lawrence    Cllr. Kendrick

Not Present: District Councillor Whittle

3

Declarations of  Interests

None

4

Previous Minutes 19th March 2024

Accepted as correct

Proposed:       AW                                       Seconded:      BL

All Agreed

To add outstanding items on future meetings

     5

Grounds Maintenance Schedule

A general discussion  took place. In future all reviews should take place in November for the following season.

Agreed: To pursue the second professional quote. MI to speak to David Holvey to offer grounds maintenance  work for 2 seasons based on quote received. Insurance details to collated and kept on file and relevant to any task undertaken.

Clerk to pursue second quote to ensure best value in the future.

Clerk to draft letter to DH

MI to speak to DH.

Proposed:   WJ      Seconded:      DB                          All agreed

Clerk

MI

6

Village Fete 2024 

A general discussion took place including advertising and having dogs on site.

Agreed: Permission is not necessary by the organisers to use the Playpark as it is a public place. Signs are displayed and a separate insurance is in place for the event via the planning group.

It was decided not to section off the park for the day.

Animal events and bar will take place on the Trust’s land as special permission has been sought for one day only.

All agreed

      7

Closed Session

To discuss a parishioner's letter and also have a more detailed discussion of a sensitive/personal  nature which requires confidentiality.

Proposed:    CC                   Seconded:    AW

4 voted to close the sessions

All parishioners left the meeting.

Agreed: All Councillors to update themselves on the Code of Conduct

Clerk to forward information on the Civility Pledge as advised by LALC

WS to send details of Microsoft Teams to the full Council

CC to give the co-ahead on the repairs to the park.

Proposed:    BL                               Seconded:      AW

All agreed

All

Clerk

WS

CC

8

Agenda Items for the next meeting

Outstanding Items to be included on the minutes.

Civility Pledge

Microsoft Teams

9

Date, time and venue for the next meeting

Tuesday 14th May 2024

 Martin Village Hall 7.30pm