2025 Minutes

Cllrs Present

Cllrs Not Present

Will Jenkins (WJ) (Chair)

Bobby Neaum (BN)

Will Stephens (WS)

Stuart Quinn (SQ)

Clerk on leave

David Busby (DB)

Clare Cowen (CC)

In Attendance

Rob Kendrick (RK)

Ruth Kemp

Kevin Gardener

Minute Ref

Actions from This Meeting

Action By

Completed

8.2

Village Hall awarded Funds  Clerk to pay 950.00.

Clerk

8.3

Speed signs and Dog Poo signs to be put up.

Clerk

8.4,1

Play Park Inspection costs.

CC/Clerk

8.4.2

Painting quote to be given go ahead after 1 week from meeting.

WJ

8.4.2

Play Park Rabbit Holes.

CC

8.6

Hedges to be cut reminders to be sent to Dyson, Ward, MKST. 56 Moore Lane.

Clerk

8.91

Litter Picking Statement of Work + Contract.

Clerk

8.9.2

Litter Picking Map.

Clerk

8.10

Highways to be contacted re North Moore Lane sign and adjacent to Gerald at east of village.

Clerk

8.11

DB and WJ to be added to Emergency Plan and posted on website.

Clerk

8.12

Website still missing Data and wrong agenda posted.

Clerk/WJ

8.13

Agenda next meeting Parish Council Phone.

Clerk

8.14

Agenda next meeting Facebook.

Clerk

8.15

WJ to get admin access to emails.

WJ/Clerk

Minute Ref

Actions Not Closed from Last minutes

Action By

Completed

11

Documents to be reviewed and put on website

Clerk

15.4.3

Litter picking map and agreements to be drafted

Clerk/WS

1

Welcome and Public Session

No items raised by Parishioners.

2

Co-option

None

3

Apologies

Bobby Neaum

Clerk

4

4.1

4.2

Declaration of Interest

David, and Stuart declared interests in the planning at Kyme Farm, where David is the planning applicant, and Stuart's Firm, where he works, have quoted to put in a refrigerator.

WS and WJ declared that we volunteered as do our respective wives at the village hall, but we and our wives are not on any committee that makes decisions about the Village Hall.

5

5.1

5.2

Previous  Minutes 13th May 2025

Previous minutes were considered accurate.

Proposed CC Seconded SQ

All Agreed, (except WJ abstained as not at meeting in May).

The minutes of the previous meeting were signed and approved by the Chairman.

6

County Councillors and District Councillor  remarks

RK General statements about speeding and solar farms.

7

7.1

7.2

7.3

7.4

7.5

Planning

Owl Barn already approved by NKDC.

Kyme Farm No objections (DB and SQ left the room at 7.45).

98 High Street Past planning deadline.

56 Moore Lane No objections CC mentioned a parishoner had an objection.

The Farthings Tree No objections.

8.1

Outstanding actions from Previous minutes

See outstanding actions table above.

8.2

Funding application

8.2.1 Village Hall funding 950.00.

Proposed SQ, Seconded WJ

For WJ, WS, SQ, Against CC, Abstained DB

8.2.2 Metheringham Memorial.

Discussion as outside parish Boundary, suggested that the Memorial applies to Metheringham Parish Council first.

Proposed CC, Seconded None. No vote.

Claim rejected.

8.3

Speeding

WS has put up all the signs we have and his wife has distributed all stickers.

Further signs on order.

8.4

8.4.1

8.4.2

Play park

No councillor wished to inspect the play park. It was suggested that either this responsibility could either be given to the Clerk, with suitable training, or else we would need to employ someone.

Action Clerk to look into costs.

Action CC to contact the maintenance person who did previous maintenance, for costs.

One maintenance quote has been received for painting by Next Level for 780.00. Still waiting for an additional quote, but all agreed we needed this doing as soon as possible.

WS proposed we allocated 1000.00 for this maintenance task, with another week to allow 3rd quote to come in.

Proposed SQ, Seconded WS

All agreed.

Action Rabbit holes need filling in.

Clerk

WJ

CC

8.5

8.5.1

8.5.2

Defibrillator

No councillor wished to inspect the defibrillator. It was suggested that either this responsibility could either be given to the Clerk, with suitable training, or else we would need to employ someone.

Action Clerk to look into costs.

Action Procedure drafted by Clerk needs review.

Clerk

All

8.6

Ground Maintenance

Village looking good. CC stated David Holvey did not have a contract. WJ to confirm he has a contract.

Hedges need to be cut back by Dyson, MKST Johnson and Ward on footpath.

Action To inform the above.

WJ

Clerk

8.7

Woodland

Woodland grant finally approved and maintenance can now take place.

Action Approved contractor to be informed.

WJ

8.8

Additional Bins

Bins are due to be installed within the next week.

8.9

8.9.1

8.9.2

Litter Picking

No statement of work (SOW) or contract

 Action Clerk to write a SOW and raise a contract.

No map

Action Clerk to finalise map.

Clerk

Clerk

8.10

Road Signs

Road signs at North Moore Lane and East of  village, near Gerald, are damage NKDC to be contacted

Action Highways to be contacted.

Clerk

8.11

Emergency plan

DB and WJ happy to be listed in Emergency plan. This can now be finalised and put up on website.

Action Clerk to update plan with names and send to Webmaster.

Clerk

8.12

General discussion on website which is currently being updated.

Action Review and Webmaster to be contacted.

Clerk/WJ

8.13

Postponed till Clerk returns.

8.14

Postponed till Clerk returns.

8.15

E MAILS

General discussion on access.

Proposed to allow chair to have access to either Clerks account or an Admin account.

Proposed WS, Seconded SQ

For WJ, WS, SQ, DB  Against None, Abstained CC

Action WJ to gain access to admin account.

Clerk/WJ

8.16

Finance

Subcommittee meeting to be held soon.

No grants or funding available at present.

9

Clerks Update

No report supplied by Clerk to WJ so postponed till next meeting.

10

10.1

10.2

10.3

10.4

10.5

Agenda items next meeting

Big trees Kirkstead Bridge.

Extra benches Martin Dales.

Daffodil bulbs.

Apology received WS cannot make next meeting.

Meeting Finished 8.45 PM