2025 Minutes

Present

Present

PC Clare Cowen (CC)     Chair

1 Parishioner

PC Ben Lilley (BL)

Apologies Received:

PC David Busby              Vice Chair

PC Chris Greene

PC Andy Wilkes

PC Will Stephenson

PC Will Jenkins (WJ)

Parish Clerk

Public Session (PS)

Carried Forward from Previous meeting

Emergency Plan

WS

Restoration of memorials

CC

Microsoft Teams

WS

Timtin Light

Clerk NKDC

Speeding Group

WS

Asset List  Valuations etc

WS Clerk

Minute

Ref

Actions from this meeting

Action by

PS

Clerk and Chair to follow up speeding actions (survey and Cllr. Kendrick

CC

Clerk

Cllr.to meet with focus group

WS

Check with planning for additional property being built on exit to the village towards Woodhall Spa.

Clerk

8.1.1

Gym equipment and play park to be inspected

AW

8.1.2

Cllr. to check report of fly tipping.

WJ

8.3

Trees to be planted and VAT reclaimed

Volunteers

Clerk

8.4

Calendars to be delivered to care home.

BL

8.5

Emergency Plan for next meeting

WS

8.6

Clerk to chase progress on memorials

Clerk

8.7

Clerk to contact NKDC again re: additional light

Clerk

8.9

Bus shelter perspex: Cllr to get quotes

WJ

8.10

Clerk to get quotes for 3 bins including fitting.

Clerk

8.11

Beacon to be lit 8th May 2025 for VE day

WJ

9.2

Monthly payments to be made

Clerk

9.3

Signed Precept request to be delivered to NKDC

Clerk

9.4

Cllr. emails to be enabled for sending

AW

9.5.1

Training session to be arranged

Clerk

9.5.2

Clerk and Cllrs to draft article for the Grapevine.

Clerk WJ CC

9.6.1

Finance Group to meet in August/September 2025

Clerk All

9.7

Microsoft Office to be agended for the next meeting

WS

9.8

Clerk appraisal to take place agreed with Chair and 1 other.

Clerk CC + 1 Cllr(tbc)

11.

Draft 2025-2026 Dates to be distributed

Clerk

Minute Ref

Minute Commentary

Action By

1

Welcome and Public Session

1 Parishioner Present

Speeding:

The recorded stats have demonstrated that around 41% of the traffic is speeding and this figure depends on where the SID is located. The Parishioner requested that when the proposed survey is undertaken, it should be in the right location to demonstrate the concerns. One vehicle was recorded as travelling 90mph.

A car had been parked on the road to try and deter speeding. A parishioner has complained but is not illegally parked so the PC cannot take any action and it does seem to slow the traffic down.

Speed cameras which can result in fines cost £85000.

Parishioner to put an article in the newsletter.

Agreed: Clerk to write to Cllr. Kendrick.

The Chair will contact the Road Safety Partnership about the planned survey(RSP).

Clerk to look into speed camera costs including ownership etc.

Focus group to meet in the future

Chair

Parishioner

CC

Clerk

WS

Co-option - None

2

Apologies: Cllrs. Stephenson and Greene

3

Declaration of Interests

None

4

Previous Minutes 14th November 2024

These were accepted as a true record and to be added to website.

Proposed:     WJ       Second:       BL

All Agreed

Clerk

5

County and District Councillors  - None

6

Planning

A Councillor raised a question about the property being built on the way out of the village towards Woodhall Spa.

Agreed: Clerk to follow up with Planning to check that planning permission is in place.

Clerk

7

Highways

Speeding already discussed.

WS to continue with the focus group

All Highways concerns can be reported by parishioners and Councillors directly on:

https://www.fixmystreet.lincolnshire.gov.uk

WS

8

Parish Items

8.1 Playpark

8.1.1 Gym Equipment Maintenance

Councillor to check bolts on a regular basis for tightening.

8.1.2 Fly tipping 

Councillor to inspect hedges to look for reported fly tipping.

AW

WJ

8.2 Grounds Maintenance

All ok any maintenance undertaken to remain with projected budget spend.

8.3 Woodland Update

All going well.   WJ explained that more trees are due to be delivered most of which are the outside trees(boundary).

Any trees which have died will be replaced.

WJ to confirm with Clerk when VAT is to be applied for.

WJ

WJ Clerk

8.4 Calendar 2025

BL reported that not all calendars have been sold (half sold).

Agreed: As previously discussed, donations of remaining calendars to be made to care homes.

It was agreed not to do a 2026 calendar but the PC to consider for 2027. Emergency numbers to be included and possibly include old photos of Martin and Martin Dales.

Clerk to go to Nat West Bank to pay in cash handed over in the meeting.           -          All agreed.

BL

Clerk

8.5 Emergency Plan

To be added to the agenda for the next meeting.

WS

8.6 Memorials

Agreed: Clerk to check progress on the second memorial .

Clerk

8.7 Street Light

The PC are waiting for a response from NKDC

Agreed: Clerk to forward email to Chair  to follow up again

Clerk

8.8 Speeding

Already discussed

8.9 Bus Shelters

Cllr. to continue to obtain a quote for perspex as the supplier is looking at options.

WJ

8.10 Additional Bin

WJ reported that NKDC rep had agreed to empty and install a bin.

Agreed: 3 bins – Woodland, School and Cardyke. Clerk to look into costs. The woodland account will cover the cost of one bin.

Clerk

8.11 VE Day 8th May 2025

Agreed:  The beacon to be lit by the PC in line with the risk assessment.

WJ

8.12 Clock

The  concerns remain about woodworm around the clock.

Agreed: No action for the time being.

9

Clerks Update

9.1 Bank Balances as of 4.01.25

Current Account:                               £1889.57

Woodland Account:                           £ 4359.19                      

Business Reserve Account:              £ 5889.17

9.2 Payments for January 2025

Clerk Salary & Exp:             £  388.15                                             

HMRC                                 £    85.72                         

All Agreed

Clerk

9.3 Precept 2025-2026

A general discussion took place taking into account predicted spend and with CPI currently 2.6%. The Clerk had previously distributed proposed costings for the full council to consider. Clerk to submit.

These figures are estimated and may change for the unexpected.

Agreed: Precept request to include an increase of 2.5% (CPI).

Proposed:  CC                        Second:   BL

All agreed

Clerk

9.4 Website/emails

Transfer almost complete. Only one Councillor has a problem with ‘sending’ messages.

Agreed: Cllr. to seek advice from technician, if unsuccessful Cllr. to approach Clerk to raise a ‘ticket’ with Cloudnext.

AW

9.5 Correspondence

9.5.1 Monitoring Officer Session.

Agreed: to be re-arranged.

9.5.2  Grapevine

Agreed: Clerk to draft and distribute. WJ to produce woodland update.

Clerk

Clerk WJ CC

9.6 Sub Groups

9.6.1 Finance Group have met and notes have been sent out.

Agreed: Another meeting should take place in August/September 2025 to include mini-internal audit.

Clerk/all

9.7 Microsoft Office:

On the agenda for the next meeting.

WS

9.8 Clerk Appraisal

Agreed: Next meeting to take place in November to include the Clerk, CC and one other Councillor.

CC

Clerk

Councillor

10

Additional Agenda Items for the next meeting - None

11

Next Meeting: TUESDAY 4TH MARCH 2025

7.30 pm

Martin Village Hall

New dates to be agreed for 2025-2026